CycleHerts Constitution

1. Name

1.1 The name of the group is CycleHerts

2. Purposes

2.1 The purposes of CycleHerts are:

  • To encourage cycling in Hertfordshire.

  • To improve conditions and facilities for cyclists in Hertfordshire.

  • To work with and influence the County Council, district, parish and town councils to improve conditions and facilities for cyclists and encourage cycling in Hertfordshire.

  • To help to set up a cycle user, or campaign, group in any part of the county not already covered by a cycle user, or campaign, group.

  • To press for cycling to play a more significant role in a balanced transport system for Hertfordshire.

3. Membership

3.1 Membership of CycleHerts is open to any cycling organisation based in Hertfordshire or any local branch based in Hertfordshire of a wider cycling organisation. Any member organisation must have a written constitution and support the purposes of CycleHerts set out above.

3.2 Each member organisation will have one voting representative at meetings of CycleHerts. The elected officers of CycleHerts will also have one vote each other than for the election of officers at an AGM. The Chair shall have a casting vote in the event of a tie.

3.3 CycleHerts meetings will be open to all members of the constituent member organisations of CycleHerts.

4. Management Committee

4.1 The Management Committee shall consist of the elected officers.

5. Annual General Meeting (AGM)

5.1 An AGM will be held each year.

5.2 The following officers will be elected at an AGM for a period of two years:

  • Chair

  • Deputy Chair

  • Secretary

  • Treasurer

  • Publicity officer

Casual vacancies may be filled by the Management Committee and will hold office until the next AGM.

5.3 An Annual General Meeting (AGM) should be held within three months of the end of the financial year. Notice of Annual General Meetings will be given by the Secretary. Not less than 21 clear days notice to be given to all members.

5.4 The AGM will receive a report from officers of the Management Committee and a statement of the audited accounts.

5.5 Nominations for officers of the Management Committee should be sent to the Secretary prior to the AGM.

6. Meetings

6.1 CycleHerts will hold at least three meetings each year.

6.2 Meetings of the Management Committee may be held in addition to the above.

6.3 Constituent member organisations will be encouraged to send a representative to the County Council’s Cycle Forum which currently meets twice each year.

7. Subscriptions and accounts

7.1 The subscription rate (if any) will be decided at the AGM.

7.2 The Treasurer will keep accounts. Audited accounts will be presented at the AGM.

7.3 All CycleHerts monies will be banked in an account held in the name of the group.

7.4 The financial year of CycleHerts will end on 31st March each year. The Auditor will be appointed at an Annual General Meeting.

7.5 Any cheques drawn against funds must hold the signatures of the Treasurer plus one other officer.

8. Discipline and appeals

8.1 All complaints regarding the behaviour of CycleHerts members should be presented and submitted in writing to the Secretary.

8.2 The Management Committee will meet to hear complaints within 20 days of a complaint being lodged. The Management Committee have the power to take appropriate disciplinary action including the termination of membership. The outcome of a disciplinary hearing should be notified in writing to the person who lodged the complaint and the member or organisation against whom the complaint was made within 7 days of the hearing.

9. Dissolution

9.1 A resolution to dissolve the group can only be passed at an AGM or EGM through a majority vote. In the event of dissolution, any assets of the group that remain will become the property of a body with similar purposes.

10. Amendments to the constitution

10.1 The constitution can only be changed by a majority vote at an AGM or EGM.